Whether or not we’d like to admit it, the ultimate goal in business is to make a profit, and one sure-fire way to increase your bottom line is by increasing your business’s efficiency. While there are a variety of ways to raise the bar in that arena, business process software often takes the gold.
Business process software increases efficiency by automating tasks. To level up from there, you can even opt for fully custom business process software, designed to accommodate your business’s unique needs.
If you’re still not entirely sold on custom business process software, here are just 5 ways it can make yours and your employees’ lives a little bit easier, and maybe even drive that bottom line.
1. Improve communication.
A lack of adequate communication is often to blame when a project fails to be completed properly, on time, or at all. Especially when working with large teams, or team members at different locations, staying on the same page can be a challenge.
This is just one scenario where business process software can help. From chat to video-conferencing tools, connecting with employees, business partners, and customers is easier than ever.
While there are many great off-the-shelf communication programs available, they may not offer the most streamlined experience. For example, you may use one program to send a message, another to retrieve an invoice, and another for emailing that invoice.
Such instances can be time-consuming and confusing, especially with data in various locations and multiple steps involved. But with custom business process software, your tools and data can be accessed in one place, making communication simpler and quicker.
2. Make better use of employee time.
Business process software doesn’t only increase efficiency through better communication but by automating tasks, giving your employees more time to do only what humans can do.
A few examples of tasks that business process software can support include: data entry, customer follow-up, invoices, customer support, and more. Really anything repetitive, that can easily zap employee time, your software could probably be doing it instead.
When it comes to saving time, many off-the-shelf programs can certainly help. However, you might want to consider how many off-the-shelf programs could be required to perform various tasks and the limitations those programs could present.
If you suspect you may end up using multiple off-the-shelf programs, or that they may pose too many limitations, know that going custom can resolve those issues. Not only can all of your tools be found in one place, but they can be tailored to fit your needs.
3. Complete tasks more quickly.
With time-consuming tasks being completed by software, you might also find that projects are being completed more quickly. But how? Automating tasks can reduce your error rate, thereby saving you even more time.
Here’s how it works: Software is founded upon repetition (Think 11011…) and, as such, designed to identify patterns. Since math involves a significant amount of patterns, for example, your software can easily crank out numbers, sales forecasts, and more.
So, not only can your software crank out numbers quickly, but it can reduce your business’s error rate. In this way, your business can spend more time moving forward than repairing mistakes, and accelerate your overall rate of project completion.
There are plenty of off-the-shelf programs available to perform these functions. But, if you find that you’re using so many programs to complete a task that it slows you down, or that you’re molding your processes to fit your software, you may need to go custom.
Instead of accommodating the limitations of your software, build software molded to fit your existing processes.
4. Grow your business.
Right now, the economy is booming, making it a great time to expand your business. But with the unemployment rate hitting an all-time low, there are fewer individuals to hire and fewer ways to expand.
But with business process software, you can still capitalize on the healthy economy. As noted, by automating certain tasks, your employees will have more time. In fact, bringing business process software on board is akin to bringing a new member onto the team.
If you opt for off-the-shelf business process software, finding program(s) to fill the position of an employee, for instance, may pose a challenge. Depending on the size of your business, or the number of tasks being performed, your off-the-shelf software may not cut it.
You’ll need to weigh the opportunity costs yourself, but for most businesses, there is a threshold at which choosing custom software is the safer bet. If the area of your business you are looking to grow requires very unique processes, custom software may be required.
5. Make money by saving money.
We saved the best for the last: You can save money! While the initial costs of custom software development can be pricey, many businesses still see a return on your investment. But how can software that costs in the thousands save you money in the long-run?
First, let’s consider the savings associated with business process software alone: By automating processes, your software saves you time, and time is money. If you replace any employees with your software, you may even save on the costs associated with bringing on a new staff member.
In addition, the more complex and unique your business needs are, the more likely you’ll be to use multiple off-the-shelf programs to get the job done. This in mind, training your employees to adopt processes that involve multiple programs can be difficult and costly.
Custom software, on the other hand, offers a more streamlined and accessible set of tools, designed just for you. In this way, custom software often calls for less of an adjustment or training for the employees you do have, which could save you a pretty penny.
How Can You Acquire Business Process Software?
The next best step for getting custom business process software is to start planning. You can use our tool, Questions to Consider, to iron out the finer details. This will give you a better idea of what you need and a stronger chance of finding the right team to build it.
However, if you’re already sold on business process software, and have a pretty solid picture of what you want out of it, we can help. At ClikFocus, we’ve built custom business process software to meet each of our clients’ unique needs, and we can do the same for you.
To get started now, reach out to us. We can’t wait to talk about your project.